Job Summary: HR Specialist will be in charge of a variety of HR-related duties, with a focus on employee onboarding and offboarding, expatriate services and HR administration.

Essential Functions:

• Follow up on the Background Check process, employee onboarding and offboarding, and equipment preparation.
• Support expatriate staff in the visa, work permit, and temporary residency card application process, including monitoring renewal terms and handling related tasks.
• Prepare and ensure well-organized HR documentation, such as labor contracts, HR records, and reports.
• Update and maintain staff databases, organizational charts, detailed job descriptions, and salary records.
• Compile data for payroll, compensation, and benefit packages.
• Monitor payments for Social, Health, and Unemployment Insurances, Union fees, and premium health insurance package costs, including annual renewals.
• Monitor budgets by department and prepare required reports.
• Implement and recommend employee training and development plans.
• Assist employees with their eligible benefits and process their queries in a timely manner.
• Prepare and implement HR policies and announcements throughout the organization.
• Stay up-to-date and ensure compliance with labor legislation changes.
• Collaborate effectively with HR-Admin and other teams to complete tasks efficiently.
• Prepare company newsletters and support engagement activities as needed.
• Provide required reporting data and support the Office & HR Manager when necessary.

The above statements cover what are generally believed to be the principal and essential functions of this job. Specific circumstances may allow or require some people assigned to the job to perform a somewhat different combination of duties.

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Qualifications:

• Familiar with labor laws and practices related to contract, C&B, and recruitment of both Vietnamese and expatriate employees.
• Hands-on experience in supporting working visa, work permit, and relocation logistic support for expatriate.
• Experience in Payroll and working with Social Insurance department, District Labor Union, Tax.
• Strong self-discipline. High sense of integrity, professionalism and responsibility in confidential matters.
• Pro-active, detail-oriented, self-motivated, good communication and team-work skills.
• Proficiency in English (both verbal and written).
• Technology literacy - Office applications like Microsoft Office, Google Workspace, or MacOS iWork suite. Experience in design tool like Canva is a plus.

Physical Demands & Working Conditions:

• Prolonged periods of sitting and/or standing at a desk and working on a laptop. 

Department: Human Resource

Reports to: Office & HR Manager