Job Summary: As an Office Administrator of Orange Logic Vietnam you will gradually be in charge of our workplace, from the daily administrative tasks to the whole office operation to ensure our team of talents are focused, productive, and highly engaged.

Essential Functions:

• Office operations and workplace readiness:
  
  • Keep the office running smoothly day-to-day: supplies, pantry, equipment readiness, meeting room setup support, and basic facility coordination.
  • Maintain inventory levels and reorder points; ensure availability without overstocking.
  • Work with building management on office-related procedures.
• Procurement and vendor coordination:
  
  • Source vendor quotations, compare options, and support contract preparation with clear documentation and cost awareness.
  • Manage purchase requests and vendor follow-ups to ensure timely delivery and service quality.
  • Collect invoices and supporting documents accurately; coordinate with accounting/payment processes to keep cycles clean and on-time.
• Administration and report: Maintain office administration trackers and  databases with high attention to detail and confidentiality. Prepare and submit operational reports with high accuracy and consistent quality.
• Employee-engagement activity: Support internal engagement activities (Happy Lunch, monthly team activities, company trips) with reliable logistics and thoughtful coordination.
• Continuous improvement: Identify recurring friction points (vendor delays, unclear process, missing templates, repetitive manual work) and propose practical improvements.
• Perform other duties as assigned from time to time.

The above statements cover what are generally believed to be the principal and essential functions of this job. Specific circumstances may allow or require some people assigned to the job to perform a somewhat different combination of duties.

• Diploma or Bachelor degree
• Minimum of 2-year experience; strong interest in pursuing a career  in HR and Administrative operations.
• Strong communication skills in Vietnamese; workable English for daily coordination.
• Solid in office applications, especially in Google Sheet or Microsoft Excel. A plus point if you are familiar with Google Workspace application.
• Knowledgeable of related laws and regulations; accounting knowledge or similar experience is an advantage.
• Strong ownership, organized, and execution-focused;  able to handle multiple tasks while keeping data and documentation clean.
• Strong attention to detail, sharp in logical thinking, and dependable in confidentiality and professional discretion.‍
• Works well independently and collaboratively; proactive in supporting teammates and keeping operations smooth.

Physical Demands & Working Conditions:

• Prolonged periods of sitting and/or standing at a desk and working on a laptop. 

Department: Human Resource
Reports to: Office & HR Manager